Legal

Privacy Policy

1. Who We Are

OTC Medicolegal ('we', 'us', 'our') is a specialist occupational therapy practice providing medico-legal assessment services in Ireland. We are the data controller in respect of personal data collected through this website and in connection with our services. If you have any questions about how we handle your personal data, please contact us at info@otcmedicolegal.com.

2. What Data We Collect

We collect personal data that you provide to us directly, including when you submit our contact form. This may include your name, email address, telephone number, and the content of your message. In the course of providing our assessment services, we may also process clinical and legal information about individuals referred to us, as necessary to deliver those services.

3. How We Use Your Data

We use personal data collected via this website to respond to your enquiries and to communicate with you about our services. Data provided in the course of a referral is used solely to carry out the requested assessment and produce the relevant report. We do not use your personal data for marketing purposes without your explicit consent.

4. Legal Basis for Processing

We process personal data on the basis of our legitimate interests in responding to enquiries and delivering our professional services, or, where required, on the basis of your consent or in order to fulfil a contract with you or the referring party. Clinical data is processed in accordance with Article 9(2)(h) of the GDPR (health or social care purposes).

5. Data Retention

We retain personal data for as long as is necessary to fulfil the purposes for which it was collected, and for such further periods as may be required by law or professional obligations. Contact enquiry data is typically retained for 12 months. Medico-legal reports and associated clinical records are retained in line with applicable professional and legal obligations.

6. Sharing Your Data

We do not sell or rent personal data to third parties. We may share data with the party who referred a case to us (such as a solicitor or insurer) as necessary to provide the requested service. We may also share data with our IT service providers who process data on our behalf under appropriate data processing agreements.

7. Your Rights

Under the GDPR, you have the right to access, rectify, or erase personal data we hold about you, to restrict or object to its processing, and to data portability. To exercise any of these rights, please contact us at info@otcmedicolegal.com. You also have the right to lodge a complaint with the Data Protection Commission (dataprotection.ie).

8. Cookies

This website uses only essential cookies required for its operation. We do not use tracking, analytics, or advertising cookies. No cookie consent banner is required as we only use strictly necessary cookies.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The current version will always be available on this page. Last updated: January 2026.